Section 1. The President of the Association shall preside at all annual meetings and shall be responsible for the conduct of such meetings. The President shall be the Chairman of the Executive Committee and shall preside at the meetings of the Committee.
Section 2. The First Vice President shall serve as the chair of the Continuing Education Committee, and shall perform such other duties as may be assigned by the President. In the event of death, incapacitation or resignation or other vacancy in the office of the President, the First Vice President shall automatically assume the title and all of the prerogatives of the President as if such person were duly elected to that office. (Amended June 23, 2011)
Section 3. The Second Vice President shall serve as the chair of the Program and Convention Committee, and shall perform such other duties as may be assigned by the President. The Second Vice President shall succeed to the office of First Vice President in the event of death, incapacitation or resignation or other vacancy in the office of the First Vice President. (Amended June 23, 2011)
Section 4. (Repealed September 5, 2003)
Section 5. The Secretary-Treasurer shall conduct the general correspondence of the Association, countersign the membership certificates, maintain the record of members and take and prepare minutes of Association meetings. (Amended September 5, 2003)
Section 6. The Secretary-Treasurer and Executive Director shall collect and receipt all monies due the Association and pay all proper claims against the Association as authorized by the Executive Committee, keep a record of receipts and disbursements and at each annual meeting and at the end of the fiscal year make a report thereof in writing. The Association shall furnish a surety, fidelity, or other appropriate bond for such persons. The Secretary-Treasurer and Executive Director shall prepare and recommend a budget for the Association for each fiscal year for approval by the Executive Committee.(Amended September 5, 2003)
Section 7. (Repealed September 5, 2003)
Section 1. The Executive Committee shall designate the time and place of the annual meetings and make, or cause to have made, the arrangements therefore; fill vacancies for any officers for which successors are not provided; approve a budget on or before June 30 of each year; and transact all the business of the Association during the interval between the annual meetings. The Executive Committee shall have the authority to confer Honorary Membership on the basis of merit. (Amended June 2, 2015)
Section 2. The Executive Committee may, in its discretion, contract for the services of an Executive Director to assist the Secretary-Treasurer in his or her duties and to perform such other duties as the Executive Committee may require. The Executive Director shall report to the Secretary-Treasurer. If required to attend the Annual Meeting or any other meetings, the Executive Director shall be compensated for expenses reasonably incurred and proven to the satisfaction of the Executive Committee. Reasonable and documented office expenses shall also be paid upon approval of the Executive Committee. (Amended June 2, 2015)
Section 3. The Association may pay or reimburse an Executive Committee member’s travel related costs for that member to attend a meeting or event of the Association. Travel arrangements must be made in compliance with the member’s state agency travel policies and guidelines; and payment or reimbursement will be limited to the lesser of that state’s travel policies and guidelines or the U.S. General Services Administration (GSA) travel policies and guidelines. The request for payment or reimbursement must be made to the Executive Committee no later than thirty (30) calendar days after the final day of travel. (Amended June 14, 2016)
Section 4. If an employee of an Association member agency, acting at the request of the Executive Committee, attends a meeting or event as a representative of the Association, the Association may reimburse the employee’s travel expenses for the meeting or event. Travel arrangements must be made in compliance with the employee’s state agency travel policies and guidelines; and payment or reimbursement will be limited to the lesser of that member agency’s travel policies and guidelines or the U.S. General Services Administration (GSA) travel policies and guidelines. The request for payment or reimbursement must be made to the Executive Committee no later than thirty (30) calendar days after the final day of travel. (Amended June 14, 2016)
Section 1.The President shall, at least ninety (90) days prior to the annual meeting, appoint a nominating committee. The committee shall submit nominations for the various offices to be filled. Consideration should be given to the geographical locations of the nominees. Written notice of the slate of officers shall be provided to the members at least thirty (30) days in advance of the annual meeting. (Effective July 1, 1990)
Section 2. Other nominations for any office may be made from the floor by any members. Nominations so made and seconded, will be voted upon.
Section 3. The President may appoint a committee of three members to count the ballots and supervise the election. (Amended September 5, 2003)
Section 4. Voting shall be by ballot when there is more than one candidate for the office. A majority vote shall be required for election. Any tie vote shall be determined by lot. In the event there are three or more candidates for any one office and no one receives a majority vote, the candidate receiving the least number of votes shall be eliminated and a new vote taken on the remaining nominees.
Section 5. Newly elected officers shall take office at the close of the annual meeting for a term lasting until the close of the next annual meeting.
All meetings of this Association shall be governed by the ordinary rules of
parliamentary procedure. When a conflict occurs, "Robert's Rules of Order"
shall be the parliamentary authority.
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Last Updated: June 24, 2016